Manage Users

Whenever someone encounters a block in access to features or data, a good place to start is the Manage Users page on the MAP site. To access Manage Users, you must have one of these roles: District Assessment Coordinator, Data Administrator, or System Administrator.

Note: You cannot edit your own profile or change the roles assigned to you. The one exception is the System Administrator role, which can add or remove roles for anyone, including a self-edit.

Creating a User Profile

User profiles require at least one role. The role controls the permissions for the user. See Choose MAP Roles.

Required role: District Assessment Coordinator or Data Administrator or System Administrator

  1. Access the start page and choose Rostering from the main menu.

  2. Select Manage Users.

  3. Search to make sure the profile doesn’t already exist.

    Tip: Select Include Inactive Users to make your search as broad as possible.

  4. Click Create User (near the top) if the search does not return an existing profile for the user.

  5. Enter the requested information under All Roles.

  6. In the User Role section, under Available Roles, select a role that you want to assign this user, then click Add.
    1. Repeat this process for all the roles you want to assign to this user.
    2. To remove a role, select it in the Roles to Assign list, and then click Remove.
  7. Click Continue.
  8. If prompted, specify which school(s) to assign this user. You can search for the school name if you type at least three letters.
  9. Click Submit.
    Note: With any change, be sure to click Submit as needed—possibly on multiple pages—to complete the action. The process is complete and the change is saved only when you see a message such as "User profile has been updated successfully."

    The system will automatically send a temporary password to the user’s email address.

Resetting a User Password

You can no longer manually reset passwords for other staff users.

You can reset your own password with these steps

  1. Enter your email and select Continue.

  2. Select Forgot password? under the password prompt.

  3. Enter your email and select Reset password.

    4. A reset link will be sent to your email from noreply@nwea.org.

Inactivating or Activating a User Profile

Inactivating a user profile prevents that person from logging in to the start page. For example, you might inactivate a user profile when an individual takes a leave of absence. When the user returns, you can reactivate the profile.

You cannot inactivate your own user profile, nor can you inactivate a user profile with a higher priority than your own. The order of priority appears in the following list of roles, from left to right. For example, the District Assessment Coordinator cannot inactivate a user profile with the System Administrator role.

Required role: System Administrator or District Assessment Coordinator or Data Administrator

To inactivate a user profile:

  1. Access the start page and choose Rostering from the main menu.

  2. Select Manage Users.

  3. Search for the user profile.

  4. In the Search Results section, select the profile you want to inactivate.

  5. Click Inactivate Profile.

  6. Click OK in the confirmation prompt.

To activate a user profile:

  1. Access the start page and choose Rostering from the main menu.

  2. Select Manage Users.

  3. In the upper-right corner of the page, select Include Inactive Users.

  4. Search for the user profile.

  5. From the search results, select the profile you want to activate.

  6. Click Activate Profile.

  7. Click OK in the confirmation prompt.